The EIV system is a web-based, state of the art system designed to share income data in other federal databases. HUD makes monthly Social Security (SS) and Supplemental Security Income (SSI) benefits data from the Social Security Administration (SSA) and monthly employer new hires (W-4), quarterly wage for federal and non-federal employees, and quarterly unemployment data from the Department of Health and Human Services’ (HHS’) National Directory of New Hires (NDNH) available in EIV. Through its system security measures, HUD restricts the use of the EIV information to program administrators such as O/As, HUD approved officials such as contract administrators (CAs) under contract with HUD, and HUD's Office of Inspector General (OIG), the law enforcement arm of HUD.
How information is collected: All applicants are given an application to complete. They are required to furnish social security numbers, citizenship or non citizenship status, income including but not limited to social security, pensions, wages, assets, etc. This information will be collected with verification forms once the HUD 9887, 9887-A and consent forms have been signed.
How and when the information is used: The consent and verification forms will be used to verify the information on all applications that will determine their eligibility for rental assistance based on the HUD program for which they are applying. And, as required by HUD their information must be reviewed annually and more if their circumstances require.
EIV will be used in the following instances:
EIV will be used to determine if any applicants are currently receiving rental assistance through another Multifamily Housing or Public and Indian Housing (PIH) location at the time of application or move-in.
EIV will be used to verify the employment and income of individuals receiving Section 8 assistance of all residents at the time of annual or interim re-certifications.
EIV will be used to determine if residents have started new employment within the past months, quarterly wage information for past or current employment, unemployment benefits, and social security benefits.
EIV will be used to identify whether or not a resident(s) failed the identity verification against SSA information.
Staff members at the property who are not verified Users on the property and who need the reports to perform their job function(s) may view EIV reports on print outs, however, they are absolutely required to sign a Rules of Behavior form.
EIV will NOT be used in the following instances:
EIV will not be used to certify applicants or recertify residents under the Low Income Housing Tax Credit (LIHTC) program nor will any of the information be disclosed to the state agency monitoring the LIHTC program.
EIV will not be used to certify applicants or recertify residents under the Section 515 Rural Housing program nor will any of the information be disclosed to the Rural Housing Services (RHS) staff monitoring the Section 515 program.
Do not suspend, terminate, reduce, make a final denial of rental assistance or take any other adverse action against an individual based solely on the data in EIV. If the information in EIV does not agree with the amount that the resident reports they receive, or when the resident disputes the EIV data, management will request the appropriate 3rd party verification.
It is very important that you update your tenant selection plan and written policies and procedures for accessing and using EIV!
Tenant Selection Plan:
O/As using the Existing Tenant Search in EIV as part of their screening criteria for new tenants must include written policies for using the search in their Tenant Selection Plan.
Attachments;
History______________________________________________________________
Gabrielle Harris composed this Policy/Procedure on 02/09/2011 03:07:10 PM.